Our organised Conferences focus on specialised technical fields as regard to energy, oil and gas, gas processing and petrochemical plants, Subsea, Underwater technology, maintenance and safety involved in upstream and downstream activities. we have been around the oil industry for over 32 years. We know the issues and technologies that are in the forefront of the energy industries and we bring them to you in various forums and exhibitions in Asia. And, we bring the people who make decisions, have the expertise and are willing to share their experiences and successes for the overall good of the industry. PetroMin/Hydrocarbon Asia's objective is to organize low-cost but knowledge-packed events, which would economically benefit the attending delegates as well as companies presenting the papers.

We provide a platform for you to present, exchange and share information on your experience with others. Sharing the expertise greatly benefit not only the companies presenting technical papers but also the participating delegates of the conference. A speaking slot offers the ideal opportunity for you, as a speaker, to increase yours and your company's profile within the market and network with a highly focussed audience. This is the occasion, when professionals meet other professionals, and delivering your presentation gives our delegates a chance to listen to your technical and business solutions to the challenges and discuss your experience.

Call for Papers &
Easy steps to follow by the Speakers

Papers on the topics relative to respective theme of the conferences are being solicited. Deadline period for submitting Abstracts will be announced on our Website. Authors, who wish to submit abstracts can do so either online by webmail, or by e-mail.

Speaker's biodata should follow the abstracts. Author's biodata should be brief within 200 words, which should include:

Educational Background:
Past Experience
Successful Projects
Current Responsibilities

Speaker's Biodata together with a good quality photograph and the Title of your presentation on our website and other printed promotional materials create an impact on the potential delegates to decide whether their participation in this conference will benefit them. Speakers' profile also will be presented on our website.

Speaker's Biodata

To view the format of a typical Biodata of a speaker, as required by us,  please click here.

Once the abstracts are received, the program committee will review the abstracts to ensure that the contents are in line with the objective of the conference. Once accepted, authors will be notified of our decision and request for their photographs and their final papers.

Authors' profile (your photograph, your biodata and Abstracts) will be presented on our website. For example, view the sample page from one of our conferences by clicking on the links: Speaker's Profile  and   A typical page on Abstracts and Authors

Your cooperation is needed in providing the above requirement at least 8 weeks earlier than the date of conference. A good image of your photograph is essential in order to prepare a memento of your participation as a speaker in our Conference.

Presentation of papers

As selected conference papers will be published in our magazines, preparation and submission will take in three steps:

(1) Abstracts
The author should submit an abstract of no more than 400 words in MS WORD format and should state clearly the objectives, subject matter and conclusions.

(2) Final Paper
All final papers (for presentation during conference) MUST be in 'text format'. 'Power Point' submissions alone in the final paper for publication will not be considered, but the presenter should present his paper using Power Point that covers the main points of the paper and various illustrations. Papers of mainly commercial content are not encouraged. The final paper will be a part of the Conference Proceedings, which will be distributed to the attending delegates.

(3) Conference Papers for publication in our magazine/s
All papers for publication in our magazine/s MUST be in written 'MS word format' so that later publication in one of our magazines - PetroMin, Hydrocarbon Asia, PetroMin Pipeliner, RAMS Asia - is possible. These papers, which are presented during the conference can exceed the limit imposed and now can be amended with updated information/points, or additional illustrations, if the author thinks that his paper can be expanded to highlight the technology and practices.

The text document, preferably in Word format, can be submitted by e-mail as an attachment, but should not include any embedded graphs, charts or pictures. These should be submitted as separate TIFF, JPEG, PowerPoint or Excel files. Alternatively, it can be sent on Zip disk or on Compact Disk (CD). Where necessary, the graphics files should be WinZipped before sending, to reduce file sizes.

Our Services

With PetroMin/Hydrocarbon Asia administering the whole conference - processing the delegates, preparing the conference documentation, sourcing the venue, co-ordinating the speakers - all that remains for our speakers to do is to present for 20-30 minutes and supply a master copy of documentation. Our conferences are typically two or three days with 8-10 speakers each day.

By presenting a paper, on your own or or onbehalf of your company, during the conference, you get maximum Business and Personal exposure globally. You will appreciate that a huge amount of energy and effort goes into organising and making the event a success. As such, for all the services we provide, Speakers will be charged with a fee at a preferential rate, while they will be provided with our special package offer free of charge.

Publicity & Promotion of the Conference

The speaker's name, his biodata, company and presentation synopsis will be published on PetroMin and/or Hydrocarbon Asia Magazine, and also presented online our Web site: www.safan.com and other marketing printed brochures and materials for the conference. All our extensive marketing for the conference and preparation, compilation of the total conference documentation and proceedings in CD ROM for distribution to the delegates, have to be done at least 8 weeks prior to the conference.

Your conference papers presented during the conference may likely be published in our PetroMin or Hydrocarbon Asia or PetroMin Pipeliner or RAMS Asia Magazines ( Hard Copies ), which are circulated freely to eligible Executives/Professionals in the Oil & Gas, Energy, Petrochemical and Processing Plants and related Service Industries in Asia. The magazines are audited by BPA International.

In addition, the contents of the printed magazines will also be presented on our Web site: www.safan.com, which is regularly visited at the rate of about 2,000 visitors ( 12,000 hits) daily. Please visit our website statistics page by clicking on Safan Webstatistics. Please click here to view the Guideline, Terms and Conditions regarding papers or articles presented during the conference/s, which are approved for presentation in our publications

Speaker Fees

Once you are agreeable with the speaker's fees, your cooperation is needed in sending your Photograph (Passport size) immediately after receiving our notification of acceptance of your paper, as we will be presenting your biodata together with your photograph on our website. Our speakers, just like other delegates, are entitled to attend the entire conference. .

Lunch and Refreshments

Lunch and Refreshments will be served free to all the delegates including Speakers during the conference. Details will be presented in the Final Program schedule on our website.

Presentation Guideline

1. Your presentation will be done in Power Point. We will provide all the necessary logistic support for your presentation. Please provide the information to us beforehand, the version/s of various software programs you intend to use during your presentation.In case when your software with which you prepared your presentation may not be a standard one, you are strongly urged to use your own Lap-top to avoid compatibility and technical difficulties and problems.

2. We provide [ LCD Projector, Lap-top etc ]. Presenters who wish to use their own lap-top may do so. Each speaker will be given 20 mins to present his paper with a further 10 mins for
Q & A. Your actual presentation can be in summarized form due to the limited time allocated.

3. Speakers must submit their final paper by the stipulated date, so that conference documentation can be compiled in-time for distribution to the delegates during the conference. Please email your final paper in about 3000 - 3500 words, preferably in MS Word format and submit by E-mail to: zaman@safan.com  or  natalialim@safan.com, as an attachment, but the 'Word document'  should not include any embedded graphs, charts or pictures.

Photographs and other images should be submitted as separate TIFF, JPEG,GIF, Power Point or Excel files. Please note that the Final paper/s must not be submitted in a PDF format, as it is not suitable for further processing. PDF Files will not be accepted.

We need your personal photograph (passport size)in 300 dpi ( 150 screen lines ) resolution in JPEG or JPG or GIF format and should not be embedded into the text, Power Point, PDF, MS Word or other document.

As your photograph together with your Biodata will be presented on our website in the speaker's profile page, poor-quality photograph will only result in bad quality images on the website. Please remember, a good quality image of yours will enhance the impression, the delegates will have on you. Send in your photograph (passport size) in Gif or Jpeg format, but not imbeded with MS Word documents.

To illustrate this, the screen shots from our previous conference are presented below



Above - Satisfactory Presentation



Above - Bad reproduction because of poor quality photograph received


4. We request speakers to have their papers ready in their lap-tops, but as a contingency plan, please have a CD or USB Thumb-drive/Flash-drive ready. In view of the numbers of papers to be presented it is imperative that we request your full co-operation in adhering to the above guidelines and schedule.

5. Programme Schedule will be presented on the corresponding Web page of the conference, and this page will be updated regularly. To view the Conference Status, Please click on  Conference Status

6. For each conference, we distribute a CD ROM that contains speakers' profile, details of Abstracts, details of Conference Proceedings and Final Papers, Programme Schedule, Delegate List etc.to all attending delegates. Any missing presentation papers from the CD ROM will be distributed onsite in handouts at the Conference.